Stop Losing Placements to Slow Follow-Up. Without Buying More Software Your Team Won't Use.
We build, manage, and monitor custom conversational AI loops that run entirely in the background of your current setup. When candidates apply, reject slots, or go quiet, our system handles the contextual back-and-forth — and drops ready-to-work candidates straight onto your consultants' diaries.
Your Best Candidate Won't Wait Until Monday
A reply at 6pm on a Friday can be the difference between a placement and a lost candidate. Here's what happens — and what lands in your CRM — when CandidateLoop is running in the background.
Dave Miller (Candidate)
online
Live CRM Audit Trail
Click a candidate to view their conversation
From audit to automation in three steps
We map your current process
We audit your existing candidate workflows, identify the leaks, and design the automation blueprint specific to your agency.
We build your automated workflows
Your custom system goes live within 2 weeks. We handle setup, integrations, and testing — you just approve the messaging.
Your consultants focus on closing, not chasing
Time-to-first-contact drops to minutes. Response rates climb. Your team focuses on placements — the system handles every follow-up.
Not Another Software Platform
Recruitment leaders are drowning in software licenses. Here's why CandidateLoop is completely different.
Traditional AI Software
The DIY Burden
They hand your team a blank login, a 12-month contract, and tell you to configure the workflow rules yourself.
It relies on rigid, robotic templates. When a candidate replies with real-world nuance — "can't do Tuesday at 4, how about Wednesday at 5?" — the system breaks or stalls.
Your consultants spend hours managing a new dashboard instead of closing placements.
CandidateLoop
The Done-for-You Layer
We act as your outsourced AI operations team. We build the infrastructure, map the logic, and monitor the streams. Your team never opens a new dashboard.
Powered by conversational AI that understands messy text. It naturally handles calendar counter-offers, updates the invite, and passes the warm lead straight to your recruiter.
Your consultants just see booked interviews appear in their diaries. That's it.
Zero Software to Learn. Your consultants don't get a new login. They don't attend a training session. They don't configure a template. They just get booked interviews appearing in their diaries — and a plain-English note in the candidate record explaining exactly why the AI sent what it sent.
Who this is for: UK recruitment agencies with 5–50 consultants placing 10+ candidates per month
Works with Your Current Setup (Even If It's Just Spreadsheets)
Mainstream enterprise tools walk away if you don't have an expensive ATS stack. CandidateLoop doesn't care. Whether you run Bullhorn and Vincere or manage your entire agency out of Microsoft Excel and Google Sheets — we build directly over your data.
CandidateLoop sits directly on top of your existing ATS. Your consultants never open a new dashboard — they just see booked interviews appear.
No ATS? No problem. As long as you can copy-paste into a basic 5-column list, we can build a secure tracking layer directly over your data and go live within 14 days.
We map our system around your current process. Nothing gets deleted, migrated, or disrupted. Your team keeps working exactly as they do now.
Every agency loses placements the same way
Candidates go cold because follow-up takes too long
Your best candidates are fielding offers within 48 hours. Manual follow-up simply can't keep pace with the market.
Consultants spend hours on admin instead of calls
Every hour spent on scheduling emails and chasing replies is an hour not spent building relationships and closing deals.
Good candidates ghost because nobody followed up in time
Your database is full of quality candidates who never heard back. Each one is a placement that walked away.
Four automations that keep candidates from going cold
The Transparent Audit Trail: Before our system sends any message or moves any interview slot, it writes a plain-English reasoning log directly into your ATS candidate notes. Your consultants maintain 100% visibility over every live interaction — with zero manual data entry.
Contextual Outreach
First contact fires automatically the moment a candidate enters your pipeline — built to read context, not blast templates. Minutes, not hours.
Conversational Follow-Up
When a candidate goes quiet, the system follows up with contextually aware messages. Not robotic templates — actual back-and-forth that reads their replies and responds sensibly.
Intelligent Scheduling
When a candidate says "can't do Tuesday at 4, how about Wednesday at 5?" — the AI reads it, updates the invite, and confirms the slot. No human needed. Ready-booked interviews land in your consultant's diary.
Re-Engagement
Your existing candidate database is a dormant asset. We build sequences that resurface warm candidates automatically — the right message at the right moment, with zero manual effort.
Simple, Flat-Rate Pricing
We work hands-on with each UK recruitment agency we take on — no account managers, no onboarding queues. We map your process, build your custom system, and have it live within 14 business days.
No setup costs. A flat £1,000/month rate for your whole agency — no per-seat penalties. 30-day rolling notice to cancel, no questions asked. We deliberately work with a limited number of agencies at a time so each one gets our direct attention.
No setup fee · £1,000/month flat · 30-day rolling notice
Ready to get your hours back?
Book a free 20-minute call. We'll show you exactly how CandidateLoop would work for your agency — no commitment, no hard sell.
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